• Marsh Energy Industry Conference – Scenic Production & Interactive Conference Environments, Dubai (2018)

    Evolution Scenic fabricated black conference stage backdrop and screen surround for Marsh in Dubai.

    Global industry conferences require environments that support formal presentations, networking, delegate services and interactive experiences while maintaining a consistent and professional visual identity. For the 7th Marsh Biennial Conference in Dubai, Evolution delivered scenic production and event support for more than 560 participants from 50 countries.


    The main conference was held at The Westin Dubai, with the gala dinner taking place at Emirates Towers. Evolution’s scope included custom stage sets, scenic backdrops, signage, event branding and a series of specialist delegate environments including Marsh’s Pop-Up Café, Cyber Lounge and Mobile App Helpdesk.

    Branded lecterns positioned against the black scenic presentation backdrop at The Westin Dubai.

    The Challenge

    The conference needed to support a large international audience across two separate venues while maintaining a cohesive visual and operational experience.


    The main conference environment had to feel sophisticated and professional, while also encouraging interaction between delegates. In addition to the principal stage and conference areas, several specialist zones were required to support networking, digital engagement and attendee assistance.


    The event identity also needed to remain consistent across The Westin and Emirates Towers despite the different functions and architectural character of each venue.

    Printed branded panels applied across custom counters, plinths and conference display structures.

    The Solution


    Evolution developed a coordinated scenic package for the conference and gala environments.

    Custom stage sets, backdrops and signage were designed and fabricated to create a refined setting for the formal conference programme.


    Interactive delegate areas were also developed to add functionality and encourage engagement throughout the event.


    Marsh’s Pop-Up Café was created as a dedicated hospitality and networking area incorporating a coffee bar and truck, providing a more informal setting for delegate interaction.


    A Cyber Lounge was developed to support digital engagement, while a Mobile App Helpdesk provided a clearly defined location for attendee assistance.


    Thematic branding and signage were applied across the wider event environment, helping maintain a consistent visual identity across guest-facing areas.


    Evolution also coordinated scenic delivery across both The Westin and Emirates Towers, adapting the individual environments while maintaining continuity between the main conference and gala dinner.

    Evolution Scenic panel-session tables and display units arranged across the conference stage.

    Delivery Highlights


    • Scenic production for the 7th Marsh Biennial Conference.

    • More than 560 participants.

    • Delegates from 50 countries.

    • Main conference at The Westin Dubai.

    • Gala dinner at Emirates Towers.

    • Custom stage sets.

    • Bespoke scenic backdrops.

    • Event signage.

    • Thematic branding.

    • Marsh Pop-Up Café.

    • Custom coffee bar.

    • Café truck feature.

    • Cyber Lounge.

    • Mobile App Helpdesk.

    • Delegate engagement zones.

    • Multi-venue scenic coordination.

    • Conference and gala environment integration.

    • Delivery and installation.

    Timber-framed registration counters finished with printed Marsh branding and durable laminate surfaces.

    Outcome


    The completed Marsh Energy Industry Conference environment supported both formal programme content and a wide range of delegate interactions across two venues.


    The custom staging and scenic backdrops created a professional setting for the main conference, while the Pop-Up Café, Cyber Lounge and Mobile App Helpdesk introduced more informal and functional spaces for networking, digital engagement and attendee support.


    The project demonstrates Evolution Scenic’s ability to deliver complex multi-venue conference environments where staging, branding, hospitality, delegate services and event continuity all need to work together within one coordinated production.

    Evolution Scenic fabricated custom stage and black scenic backdrop for the Marsh conference in Dubai.

    Project Ecosystem


    Evolution Scenic – Scenic production, stage sets, backdrops, signage, thematic branding, Pop-Up Café, Cyber Lounge, Mobile App Helpdesk, multi-venue coordination, delivery and installation.

  • Structural Calculations Explained

    Evolution Scenic structural framework and scenic cladding during fabrication of a large temporary installation.

    The engineered framework behind a scenic build allows the finished structure to perform safely and efficiently.

    Structural Calculations Explained


    Structural calculations often sit quietly behind the scenes of scenic projects. Clients, agencies and visitors rarely see them, yet they can influence almost every significant decision made during design, fabrication and installation.


    Many scenic structures appear relatively straightforward once complete. A feature wall may seem to be a simple vertical surface. A stage set may look like a collection of decorative forms, while a parade float might appear to be a lightweight scenic composition fixed to a vehicle.


    Behind the finished surfaces, however, engineers, designers and fabrication teams are often resolving a far more complex set of questions. They must determine how the structure will carry its own weight, how it will respond to people, equipment and environmental forces, and how it can be transported, assembled and operated safely.


    Structural calculations are therefore not simply documents produced to prove that something will remain standing. They are practical tools that help turn ambitious creative ideas into safe, efficient and buildable scenic structures.


    Finished scenic feature with concealed structural framework and engineering details visible behind the build.

    Structural calculations may remain unseen, but they influence major decisions throughout scenic design and fabrication.

    Understanding How Forces Move Through a Structure


    One of the most important principles in structural engineering is the load path. A load path describes how force travels through a structure until it reaches a stable supporting point, such as the floor, a foundation, a vehicle chassis or an approved venue connection.


    For example, the weight of a large scenic feature may pass through its decorative skin into a secondary framework, then into a primary steel structure and finally down through base plates into the floor. Every connection along that route must be capable of transferring the required force safely.


    This can become particularly important in scenic fabrication, where the visible shape of a structure may not follow conventional architectural forms. Curved walls, cantilevered features, suspended elements and oversized sculptural components can create unusual load paths that require careful analysis.


    A structure may appear substantial from the outside while relying on a relatively lightweight internal framework. Alternatively, an apparently simple scenic wall may require significant concealed steelwork because of its height, shape or exposure to wind.


    Understanding the load path early allows the engineering and fabrication teams to identify where reinforcement is genuinely required, rather than simply adding unnecessary material throughout the structure.


    Scenic steel frame with targeted reinforcement at critical connections and lighter secondary members elsewhere.

    Early load-path analysis helps place material where it is structurally useful rather than adding unnecessary weight.

    Dead Loads and the Weight of the Build


    Dead load is the permanent weight of the structure itself. In scenic construction, this may include structural steel, timber framing, plywood, aluminium, CNC-machined components, scenic finishes, LED screens, lighting equipment, graphics, cladding and any permanently attached mechanical elements.


    Dead loads can accumulate quickly. A decorative finish that appears relatively light across a small sample can add considerable weight when applied over hundreds of square metres. Screens, suspended lighting features and specialist cladding systems may also introduce concentrated loads that must be allowed for within the supporting framework.


    Managing dead load is especially important for temporary structures because weight affects more than structural performance. It also influences transport, lifting operations, installation labour, vehicle capacity and the speed at which the structure can be assembled.


    Reducing weight does not necessarily mean reducing strength. A well-developed design may use aluminium instead of steel in selected areas, hollow fabricated sections instead of solid forms, or CNC-cut ribs to create volume without excessive mass.


    Structural calculations help the team understand where weight can be removed safely and where additional material is essential.


    Steel, timber, CNC components, LED modules and cladding integrated into a scenic structure.

    Every fixed material and integrated technical component contributes to the final structural dead load.

    Live Loads and Public Interaction


    Live loads are forces that may change during the use of a structure. These can include people, movable equipment, performers, furniture, temporary displays, stored materials and operational loads introduced during maintenance or installation.


    For a scenic stage, live loads may come from performers, stage equipment, scenic props, cameras or mobile platforms. An exhibition pavilion may need to support visitors leaning against counters, interacting with displays or gathering within particular areas.


    Public-facing scenic structures require particular care because people do not always interact with them in the way originally intended. Visitors may lean against walls, sit on plinths, climb onto low-level features or gather around popular installations.


    Structural calculations allow these possibilities to be considered in advance. They help the project team determine suitable safety factors, connection details and reinforcement requirements without compromising the visual design.


    This is particularly important when a scenic element looks solid or architectural. Its appearance can encourage people to treat it as a permanent structure, even when it has been designed as a temporary installation.


    Architectural-looking scenic wall revealing its temporary internal frame and removable base support system.

    A convincing architectural finish can hide the fact that a scenic structure is temporary and demountable.

    Wind Loading and Large Scenic Surfaces


    Wind loading is one of the most influential considerations for outdoor scenic structures.

    A large flat surface can behave like a sail, creating significant pressure on the supporting structure, connections and foundations. The taller and wider the surface becomes, the greater the potential force.


    Wind does not only affect outdoor installations. It may also influence entrance features, structures positioned near open venue doors or temporary builds exposed during installation before the final enclosure is complete.


    Parade floats present a particularly interesting example. A scenic element mounted on a moving vehicle may experience both natural wind and airflow created by the vehicle’s movement. Large decorative panels, elevated figures and lightweight cladding must therefore be designed to resist uplift, vibration and repeated movement.


    Where possible, engineers and fabricators may reduce wind pressure by introducing openings, perforations or controlled airflow through the scenic form. In other cases, additional ballast, wider bases, structural outriggers or ground anchors may be required.


    These decisions must be coordinated carefully with the visual concept. The aim is not to simplify the design unnecessarily, but to develop a safe structural solution that remains faithful to the creative intent.


    Outdoor scenic feature with perforated cladding, ballast, outriggers and engineered anchoring against wind loads.

    Wind strategy may combine airflow relief, ballast, wider bases and anchoring within the scenic design.

    Dynamic Loading and Moving Structures


    Dynamic loads occur when forces change over time. Unlike a static load, which remains relatively constant, a dynamic load may be created by movement, acceleration, braking, vibration, impact or repeated operation.


    Parade floats are a clear example. Their scenic structures must respond to cornering, changes in speed, uneven road surfaces and vibration from the vehicle platform. A component that performs well while stationary may behave very differently once the float begins moving.


    Dynamic loading can also affect automated stage elements, rotating platforms, moving scenery and suspended features. Repeated movement may gradually loosen fixings or place stress on joints if the connections have not been designed appropriately.


    Structural reviews for moving scenic structures therefore consider more than maximum weight. They assess how forces are introduced, how frequently the structure will move and how the build can be inspected throughout rehearsals and operation. Fabrication tolerances, locking systems, connection details and access for maintenance all become part of the engineering strategy.


    Vehicle-mounted scenic frame with reinforced restraints for acceleration, braking, vibration and repeated movement.

    Movement introduces forces that a stationary structural check alone cannot capture.

    Temporary and Permanent Structures


    Temporary scenic structures are sometimes assumed to require less engineering than permanent construction. In practice, they can introduce a different set of challenges.


    A temporary structure must often be assembled quickly, used intensively and dismantled within a short period. It may need to be installed without permanent foundations, transported in modular sections and adapted to venue restrictions.


    Connections must therefore be strong but also practical to assemble. Components may need to fit within transport limits, pass through loading doors and be lifted using equipment available on site.


    Temporary structures can also experience unusual conditions during installation. A tall feature wall may be stable once fully connected, but vulnerable while only partially assembled. The installation sequence must therefore be considered as part of the structural methodology.


    Permanent structures may be designed for long-term environmental exposure, fatigue, maintenance and durability. Temporary structures, by contrast, require careful attention to repeated assembly, transportation damage and operational handling.


    Neither approach is inherently simpler. The engineering strategy must reflect how the structure will actually be fabricated, transported, installed, used and removed.


    Prefabricated scenic wall modules assembled quickly using repeatable bolted structural connections.

    Temporary builds must combine structural performance with fast assembly, intensive use and efficient dismantling.

    Structural Calculations in Scenic Stages and Feature Structures


    Large scenic stages often combine several structural systems within a single design. A stage may include primary steel frames, raised platforms, suspended scenic elements, LED screens, decorative façades, access stairs and technical equipment. Each system may introduce different loads and connection requirements.


    Large feature structures present similar challenges. Their sculptural geometry may hide complex internal frameworks that must support cladding, lighting and secondary scenic finishes while remaining accessible for fabrication and installation.


    Early structural coordination helps prevent situations where scenic finishes conflict with structural members or where critical connections become impossible to access on site.


    It also allows the fabrication team to design modular sections around transport and lifting requirements. Rather than engineering the structure as one continuous object, the build can be divided into manageable units with clearly defined connection points.


    This often produces a safer and more efficient installation without changing the finished appearance.


    Large scenic stage combining primary steelwork, secondary framing, decking and overhead structural systems.

    Complex scenic stages often combine several structural systems within one coordinated build.

    Exhibition Pavilions and Temporary Architecture


    Exhibition pavilions can look architectural, but they are usually designed and fabricated within compressed programmes and strict venue conditions.


    Structural calculations may need to consider tall walls, overhead features, suspended signage, integrated screens, hospitality spaces and areas of concentrated visitor movement.


    Venue regulations can also influence the engineering approach. Floor loading limits, restricted fixing points, fire safety requirements and maximum build heights may all affect the structural design.


    Because exhibition builds are temporary, the supporting structure is often concealed within joinery, cladding and graphic finishes. The challenge is to create sufficient structural strength without making the pavilion unnecessarily heavy or difficult to install.


    Well-coordinated calculations allow the engineering solution to support the visual design rather than compete with it.


    Completed exhibition feature with concealed engineering and slim structural framing supporting the visual design.

    Good structural coordination allows engineering to disappear into the final exhibition design.

    Engineering Approvals and Documentation


    Structural calculations often form part of the approval process for venues, local authorities, event organisers and health and safety teams.


    Depending on the project, the required documentation may include calculation reports, structural drawings, connection details, material specifications, foundation or ballast information and installation methodology.


    For complex public structures, the engineering package may also require independent review or approval by a licensed structural engineer.


    The approval process works best when engineering is introduced early. Attempting to calculate a fully developed design at the end of the process can lead to major revisions, particularly if the structure has not allowed space for bracing, connections or suitable foundations.


    Early collaboration between creative designers, structural engineers and scenic fabricators helps identify these issues before they affect programme, cost or visual quality.


    Designer, engineer and fabricator coordinating structural details around a scenic mock-up.

    Early collaboration resolves technical issues before they affect programme, cost or finished quality.

    Structural Engineering as Part of Scenic Fabrication


    For scenic fabricators, structural calculations are rarely treated as an isolated engineering exercise. They form part of a wider process that combines creative development, material knowledge, fabrication methodology, logistics planning and operational experience.


    A calculation may confirm that a steel frame is strong enough, but the fabrication team must still determine whether it can be manufactured efficiently, transported within the available vehicle limits and assembled safely within the installation programme.


    Similarly, a theoretically sound connection may need to be adjusted because it is inaccessible once the scenic finish is installed. A support system may require modification because the venue does not permit floor fixings, or because the structure must be dismantled and reused.


    The strongest engineering solutions are therefore developed through collaboration. Structural performance, fabrication practicality and visual quality must be considered together.


    Scenic steel module checked for fabrication access, lifting points, transport dimensions and installation clearances.

    A structurally adequate frame must also be practical to fabricate, transport and assemble safely.

    Protecting Public Safety Without Restricting Creativity


    Public safety is the central purpose behind structural calculations, but safety and creativity should not be viewed as opposing forces. Good engineering does not simply remove risk by making every structure heavier or more conservative. It identifies where the real risks are, then develops focused solutions that allow the creative concept to be delivered responsibly.


    This may involve refining proportions, redistributing weight, improving the load path, introducing concealed bracing or selecting a more appropriate material. In some cases, a small adjustment made during technical development can prevent a much larger compromise later in the project.

    At Evolution Scenic, structural calculations are understood as part of the creative realisation process. They provide the technical confidence required to fabricate ambitious stages, exhibition pavilions, parade floats and large-scale scenic structures safely.


    The calculations may remain hidden once the installation is complete, but their influence can be seen in every element that fits together correctly, travels safely, installs efficiently and performs as intended.


    Large scenic feature combining ambitious creative geometry with integrated structural support.

    Public safety and creative ambition can be developed together through appropriate structural engineering.

  • Investopia 2024 – Scenic Production & Business Event Environments, Abu Dhabi (2024)

    Evolution Scenic’s 30-metre Investopia main stage with curved scenic structures and integrated LED screens.

    Investment forums require event environments that can support keynote content, private business discussions and media activity while maintaining a cohesive and professional visual identity. For Investopia 2024 in Abu Dhabi, Evolution Scenic delivered a coordinated scenic production package for the event at The St. Regis on Saadiyat Island.


    The scope included custom stages, dedicated B2B meeting spaces and media studios, creating a multi-functional environment designed to support investment dialogue, networking and content production throughout the forum.

    The Challenge


    Investopia 2024 required several distinct event functions to operate within one coordinated venue environment.


    Presentation spaces needed to support the main programme, while dedicated B2B areas were required for more focused meetings and investment discussions. Media studios also needed to provide professional environments for interviews and event-related content.


    The challenge was to ensure these different spaces remained visually connected while each fulfilled its own operational purpose.

    The Solution


    Evolution Scenic delivered a series of custom scenic environments tailored to the requirements of Investopia 2024.


    Custom stages were created to support the event programme and provide strong focal points for presentations and discussions.


    Dedicated B2B meeting spaces were developed to facilitate one-to-one conversations and business engagement, giving participants more structured environments for networking and investment dialogue.


    Media studios were also incorporated into the event setup, providing purpose-built spaces for interviews, recorded content and wider communications activity.


    By coordinating the staging, meeting environments and media spaces as one scenic package, Evolution Scenic helped transform the venue into a functional hub for business discussion and investment engagement.

    Delivery Highlights


    • Scenic production for Investopia 2024.

    • Event delivered in Abu Dhabi.

    • Venue at The St. Regis, Saadiyat Island.

    • Custom event stages.

    • B2B meeting spaces.

    • Dedicated business discussion environments.

    • Media studios.

    • Interview and content-production areas.

    • Multi-zone scenic delivery.

    • Integrated event environments for investment dialogue.

    • Delivery and installation.

    Outcome


    The completed Investopia 2024 environment provided dedicated spaces for presentations, private meetings and media activity within one coordinated event setting.


    Custom stages supported the main programme, while the B2B environments created practical spaces for direct business discussions. Purpose-built media studios added another operational layer, supporting interviews and event communications.


    The project demonstrates Evolution Scenic’s ability to deliver business forum environments where staging, networking infrastructure and media spaces need to operate together as part of a coherent event experience.

    Project Ecosystem


    Evolution Scenic – Scenic production, custom stages, B2B meeting environments, media studios, delivery and installation.

  • Heriot-Watt University Climate Hub – COP28 Scenic Design & Venue Transformation, Dubai (2023)

    Evolution Scenic carpeted stage and printed fabric backdrop for the Heriot-Watt Climate Hub in Dubai.

    Climate-focused forums require event environments that support serious international dialogue while remaining welcoming, professional and visually coherent. For Heriot-Watt University’s Climate Hub in Dubai, Evolution supported a two-week COP28-affiliated initiative created to encourage discussion, collaboration and partnerships around global climate action.


    Launched in late November 2023, the Climate Hub welcomed an international audience and included the attendance of His Majesty King Charles III. Evolution’s role included creative design, scenic elements, furniture, backdrops, signage, decorative features and branded collateral, helping transform the venue into a cohesive environment suited to the profile and purpose of the programme.

    The Challenge


    The Climate Hub needed to function as a credible and engaging platform for international climate dialogue over a two-week period.


    The environment had to support discussions, meetings and stakeholder engagement while maintaining a professional appearance appropriate to a COP28-affiliated initiative and a high-profile audience.


    The scenic treatment also needed to communicate the identity of the Climate Hub clearly without overwhelming the content or conversations taking place within it.


    In addition to the physical venue environment, collateral and branding materials had to work consistently across multiple guest touchpoints.

    The Solution


    Evolution developed and delivered a coordinated package of scenic, furniture and branded elements to transform the venue.


    Backdrops, signage and decorative components were introduced throughout the space to create a consistent visual language and strengthen the identity of the Climate Hub.


    Furniture was selected and provided to support the functional requirements of the programme while contributing to a polished and welcoming environment for attendees.


    Creative design was applied across the wider setup to ensure that scenic elements, furniture and branding worked together as a single event environment.


    Evolution also designed and produced supporting collateral, including brochures, banners and additional branding elements, extending the event identity beyond the principal scenic installations.


    The venue setup and operational delivery were coordinated to meet the standards required for a high-profile COP28-affiliated programme.

    Delivery Highlights


    • Scenic support for the Heriot-Watt University Climate Hub.

    • COP28-affiliated initiative.

    • Two-week programme launched in late November 2023.

    • International climate dialogue and partnership environment.

    • Attendance by His Majesty King Charles III.

    • Creative event design.

    • Scenic backdrops.

    • Event furniture.

    • Custom signage.

    • Decorative scenic elements.

    • Branded venue treatment.

    • Brochure design and production.

    • Event banners.

    • Additional branding collateral.

    • Venue transformation.

    • Event setup and operational support.

    Outcome


    The completed Climate Hub provided a professional and engaging environment for discussions, collaborations and partnership-building around climate action.


    The combination of scenic elements, furniture, signage, decorative features and branded collateral created a consistent identity across the two-week programme while supporting the functional requirements of the event.


    The project demonstrates Evolution Scenic’s ability to support high-profile conference and dialogue environments where scenic presentation, furniture, branding and operational setup need to work together without distracting from the purpose of the event itself.

    Project Ecosystem


    Evolution Scenic – Creative design, scenic production, furniture, backdrops, signage, decorative elements, branding collateral, venue transformation, setup and operational support.

  • Investopia – Scenic Production & Custom Event Fabrication, Abu Dhabi (2023)

    Evolution Scenic 21-metre Investopia main stage with illuminated circular scenic centrepiece.

    Large investment forums require event environments that support keynote content, press activity, networking, private meetings and hospitality while maintaining one consistent visual identity. For the second edition of Investopia in Abu Dhabi in March 2023, Evolution Scenic delivered a broad scenic package for a two-day forum attended by more than 1,400 industry leaders, policymakers and investors.


    Hosted by the Ministry of Economy at the Hilton in Abu Dhabi, the event included a 21-metre-wide main stage, two additional breakout and press stages, a six-metre-high circular ring logo, 35 custom B2B meeting booths, branded TV studio backdrops, interactive pre-function areas and an outdoor Gala Dinner environment.

    The Challenge

    Investopia required multiple event functions to operate simultaneously across several spaces while maintaining a cohesive visual language.


    The main conference needed a high-impact stage suitable for keynote sessions, while breakout discussions and press conferences required their own dedicated presentation environments.


    The event also depended heavily on one-to-one networking, meaning 35 private B2B meeting booths had to be incorporated efficiently into the venue.


    A further challenge was the fabrication of the large circular ring logo, which needed to achieve significant scale and a highly reflective metallic finish while remaining suitable for installation within the wider scenic environment.


    The pre-function and Gala Dinner areas also needed their own visual treatment, extending the event identity beyond the main conference spaces.

    The Solution


    Evolution Scenic developed and installed a coordinated scenic package across all primary event zones.


    The main stage measured 21 metres wide and incorporated a circular scenic centrepiece with programmable lighting, creating a strong focal point for keynote presentations and major sessions.


    Two additional stages were delivered for breakout discussions and press conferences, maintaining consistency in branding and scenic treatment across the wider event programme.


    A six-metre-high circular ring logo was fabricated using a combination of styrofoam, gelcoat, metal square tubing and MDF cladding. The finished structure was treated with a reflective silver metallic chrome finish, giving the element a strong sculptural presence within the event environment.


    For business networking, Evolution Scenic built 35 custom B2B meeting booths designed to balance privacy with efficient use of space.


    The pre-function area included branded TV studio backdrops and interactive zones for interviews and promotional content, creating additional engagement points outside the main conference rooms.


    For the Gala Dinner, an outdoor scenic environment was created on the Hilton terrace using ambient lighting and bespoke scenic elements to establish a more refined evening setting.

    Delivery Highlights


    • Scenic production for Investopia 2023.

    • Event hosted by the Ministry of Economy.

    • More than 1,400 attendees.

    • Two-day global investment forum.

    • 21m-wide main stage.

    • Circular scenic centrepiece.

    • Programmable stage lighting.

    • Two additional breakout and press stages.

    • 6m-high circular ring logo.

    • Styrofoam, gelcoat, metal square tubing and MDF construction.

    • Reflective silver metallic chrome finish.

    • 35 custom B2B meeting booths.

    • Branded TV studio backdrops.

    • Interactive pre-function areas.

    • Interview and promotional content zones.

    • Outdoor Gala Dinner scenic setup.

    • Ambient terrace lighting.

    • Bespoke scenic elements.

    • Multi-zone delivery and installation.

    Outcome


    The completed Investopia environment supported the full range of conference, networking, media and hospitality functions across the two-day programme.


    The main stage and circular scenic centrepiece created a strong visual identity for keynote sessions, while the breakout and press stages extended the same design language into secondary spaces.


    The 35 B2B meeting booths provided dedicated environments for one-to-one discussions, and the pre-function areas supported interviews, media engagement and promotional content. The Gala Dinner setup added a separate hospitality layer without losing connection to the overall event identity.


    The project demonstrates Evolution Scenic’s ability to deliver complex multi-zone business forums where large-scale scenic fabrication, private meeting infrastructure, media environments and hospitality settings all need to be coordinated within one event.

    Project Ecosystem


    Evolution Scenic – Main stage fabrication, circular scenic feature, programmable lighting integration, breakout and press stages, custom ring logo fabrication, B2B meeting booths, TV studio backdrops, interactive areas, Gala Dinner scenery, delivery and installation.

  • Qudwa Teachers' Forum – Scenic Production & Multi-Room Conference Environments, Abu Dhabi (2017)

    Evolution Scenic main auditorium stage and black scenic backdrop at Emirates Palace.

    Large education forums require event environments that can support plenary sessions, smaller breakout discussions, informal networking and consistent branding across multiple spaces. For the Qudwa Global Teachers’ Forum at Emirates Palace in Abu Dhabi, Evolution delivered a comprehensive scenic package for an international gathering of more than 800 educators.


    Supported by the Education Affairs Office within the Crown Prince Court of Abu Dhabi, the forum welcomed senior dignitaries including His Highness Sheikh Abdullah bin Zayed Al Nahyan and His Excellency Sheikh Nahyan bin Mubarak Al Nahyan. Evolution’s scope included a fully customised main auditorium, nine breakout rooms, bespoke stages and backdrops, corridor infographic installations, furnished outdoor terraces and branded scenic and digital elements throughout the venue.

    The Challenge


    The forum required Emirates Palace to be transformed into a cohesive education event environment spanning multiple rooms and guest areas.


    The main conference needed a professional auditorium for keynote content, while nine breakout rooms had to support smaller sessions and discussions. Six of these rooms were created within the ballroom itself, requiring careful scenic division and individual staging within a shared venue.


    The event also needed to extend beyond formal presentation areas. Corridors had to communicate useful content, outdoor terraces needed to support lunch breaks and informal interaction, and the Qudwa brand had to remain consistent across all scenic and digital touchpoints.

    The Solution


    Evolution developed a multi-zone scenic solution tailored to the programme and layout of the forum.


    Six breakout rooms were constructed inside the ballroom, each with its own bespoke stage and backdrop. Three additional breakout rooms were created elsewhere within the venue, giving the event nine dedicated smaller-session environments in total.


    For the main conference programme, Evolution delivered a fully customised auditorium designed to provide a clear and professional setting for keynote presentations and large-format sessions.


    Corridors were transformed into informative spaces through custom infographic installations highlighting key insights and takeaways from the forum. This extended the event content beyond the conference rooms and created additional points of engagement for attendees moving through the venue.


    Outdoor terraces were furnished with custom-designed furniture, providing more relaxed spaces for lunch breaks and informal discussion.


    The Qudwa identity was applied consistently across scenic and digital elements, ensuring that the main auditorium, breakout rooms, circulation spaces and hospitality areas all felt part of one coordinated event environment.

    Six coordinated ballroom breakout stages with branded backdrops and screen surrounds.

    Delivery Highlights


    • Scenic production for the Qudwa Global Teachers’ Forum.

    • Event held at Emirates Palace, Abu Dhabi.

    • More than 800 educators in attendance.

    • Six breakout rooms constructed inside the ballroom.

    • Three additional breakout rooms elsewhere in the venue.

    • Nine breakout environments in total.

    • Bespoke stages for breakout sessions.

    • Custom scenic backdrops.

    • Fully customised main auditorium.

    • Main conference environment for keynote sessions.

    • Corridor infographic installations.

    • Informative attendee engagement features.

    • Custom-designed terrace furniture.

    • Outdoor lunch and networking areas.

    • Qudwa branding across scenic elements.

    • Brand integration across digital elements.

    • Multi-zone event transformation.

    • Delivery and installation.

    Evolution Scenic dimensional icon panels framing the conference stage environment.

    Outcome


    The completed environment transformed Emirates Palace into a coordinated forum setting capable of supporting large plenary sessions, smaller breakout discussions, content-led circulation spaces and informal networking.


    The nine breakout rooms provided dedicated environments for focused sessions, while the custom auditorium established a clear focal point for the main conference programme. Infographic-lined corridors extended the learning experience beyond formal rooms, and the furnished terraces created additional spaces for attendee interaction.


    The project demonstrates Evolution Scenic’s ability to deliver complex multi-room conference environments where staging, spatial division, branding, educational content and hospitality areas all need to operate together within one venue.

    Project Ecosystem


    Evolution Scenic – Scenic design and fabrication, breakout room construction, bespoke stages, scenic backdrops, auditorium development, infographic installations, terrace furniture, branding integration, delivery and installation.

    Side display surrounds integrated with smaller screens supplied by Evolution Technical.