Urban planning forums need environments that can support strategic discussion, collaborative problem-solving and future-focused thinking across multiple programme formats. For the Plan Capital Plenary Session and Workshop in Abu Dhabi, Evolution Scenic delivered scenic and technical solutions designed to transform several venue spaces into functional and visually connected environments.

Hosted by the Department of Urban Planning and Municipalities, the event focused on urban innovation and long-term strategies for the next 10–15 years. Evolution Scenic’s scope included a main plenary stage, a dedicated Innovation Hub, 14 customised workshop setups, scenic backdrops, modular partitions, workshop furniture and AVL support.

The Challenge

The event required several different programme environments to operate within one coordinated venue.

The primary ballroom needed to support plenary sessions and large-format presentations, while also incorporating an Innovation Hub for collaborative brainstorming and ideation.

A second ballroom required 14 separate workshop environments capable of supporting smaller group discussions and solution-focused activity.

The challenge was to create clear functional zones without making the overall event feel fragmented, while also integrating scenic, furniture and technical requirements across the different spaces.

The delivery programme was tight, placing additional pressure on fabrication, fit-out and installation sequencing.

The Solution

Evolution Scenic developed a coordinated multi-zone scenic package tailored to the event programme.

A visually dynamic main stage was fabricated within the primary ballroom, incorporating custom scenic elements aligned with the future-focused character of the event.

The same space also included an Innovation Hub designed to support collaborative thinking, brainstorming and group interaction.

In the secondary ballroom, 14 customised workshop setups were constructed and installed to provide dedicated environments for smaller group sessions.

Stage backdrops, modular partition walls and workshop furnishings were incorporated across the venue to help define the individual programme zones while maintaining a consistent visual language.

AVL support was also coordinated as part of the wider delivery, ensuring presentations and technical content could operate effectively within the scenic environment.

Delivery Highlights

• Scenic production for the Plan Capital Plenary Session and Workshop.

• Event hosted by the Department of Urban Planning and Municipalities.

• Future-focused urban planning programme.

• Main plenary stage.

• Custom scenic stage elements.

• Dedicated Innovation Hub.

• Collaborative brainstorming environment.

• 14 customised workshop setups.

• Secondary ballroom transformation.

• Stage backdrops.

• Modular partition walls.

• Workshop furnishings.

• AVL equipment support.

• Multi-zone venue fit-out.

• Fast-track production and installation.

Outcome

The completed Plan Capital environment provided a flexible setting for plenary content, collaborative ideation and focused workshop activity.

The main stage established a clear focal point for presentations, while the Innovation Hub created a more interactive space for brainstorming. The 14 workshop setups gave participants dedicated areas for smaller discussions and solution development.

The project demonstrates Evolution Scenic’s ability to deliver multi-zone workshop and conference environments where staging, spatial division, furniture and technical support all need to work together within one coordinated event fit-out.

Project Ecosystem

Evolution Scenic – Main stage fabrication, Innovation Hub development, workshop environments, scenic backdrops, modular partitions, workshop furniture, AVL coordination, delivery and installation.

Corporate conferences often need to move between formal presentations, interactive workshops and evening hospitality while maintaining a consistent visual identity throughout the programme. For Roche’s two-day conference and gala dinner in Dubai on 3–4 February 2020, Evolution Scenic delivered scenic and technical solutions for an international audience of 100 representatives.

The event combined company results presentations, partner recognition, product-focused workshops and an awards gala. Evolution Scenic’s scope included a bespoke conference stage, integrated LED screens, branded scenic elements, workshop environments, modular partitions, a dedicated gala dinner stage, custom lighting and supporting furniture.

The Challenge

The event required two distinct environments to be delivered within one coordinated corporate identity.

The daytime conference needed to support presentations, workshops and product communication, while the evening gala dinner required a more formal and celebratory atmosphere for partner recognition and awards.

Workshop areas also needed to remain flexible and functional, with scenic panels, AV setups and modular partitions supporting smaller interactive sessions.

The challenge was therefore to create multiple event environments that could fulfil different programme requirements while remaining visually consistent with Roche’s brand.

The Solution

Evolution Scenic delivered a bespoke conference stage with integrated LED screens and branded scenic elements, creating a strong focal point for the presentation of Roche’s 2019 results and wider company content.

Dedicated workshop areas were fitted with custom scenic panels, AV setups and modular partitions to support smaller interactive sessions and product-focused discussions.

For the gala dinner, Evolution Scenic designed and built a separate awards stage complemented by elegant scenic backdrops, custom lighting treatments and branded elements aligned with Roche’s corporate identity.

The project also involved coordination with other Evolution departments to support technical requirements including audiovisual systems, staging and bespoke furniture.

By integrating scenic production with technical support and furniture, Evolution created a complete environment for both the daytime conference and evening gala programme.

Delivery Highlights

• • Two-day Roche conference and gala dinner.
• • Event dates: 3–4 February 2020.
• • 100 international representatives.
• • Bespoke conference stage.
• • Integrated LED screens.
• • Branded scenic elements.
• • Workshop environments.
• • Custom scenic panels.
• • AV setups.
• • Modular partitions.
• • Gala dinner awards stage.
• • Elegant scenic backdrops.
• • Custom lighting solutions.
• • Branded gala elements.
• • Bespoke furniture.
• • Coordination with other Evolution departments.
• • Audiovisual and staging support.
• • Delivery and installation.

Outcome

The completed event environments supported both the business and hospitality objectives of the Roche programme.

The conference stage and workshop areas provided clear settings for results presentations, product communication and interactive sessions, while the gala dinner created a more refined environment for recognising top-performing partners.

The project demonstrates Evolution Scenic’s ability to deliver multi-format corporate events where conference scenery, workshop infrastructure, technical integration, furniture and evening hospitality staging all need to work together within one coordinated production.

Project Ecosystem

Evolution Scenic – Conference scenic production, stage fabrication, LED integration, workshop scenic panels, modular partitions, gala dinner staging, scenic backdrops, custom lighting, bespoke furniture, delivery and installation.

Other Evolution Departments – Audiovisual systems, staging and technical support.

Global industry conferences require environments that support formal presentations, networking, delegate services and interactive experiences while maintaining a consistent and professional visual identity. For the 7th Marsh Biennial Conference in Dubai, Evolution delivered scenic production and event support for more than 560 participants from 50 countries.

The main conference was held at The Westin Dubai, with the gala dinner taking place at Emirates Towers. Evolution’s scope included custom stage sets, scenic backdrops, signage, event branding and a series of specialist delegate environments including Marsh’s Pop-Up Café, Cyber Lounge and Mobile App Helpdesk.

The Challenge

The conference needed to support a large international audience across two separate venues while maintaining a cohesive visual and operational experience.

The main conference environment had to feel sophisticated and professional, while also encouraging interaction between delegates. In addition to the principal stage and conference areas, several specialist zones were required to support networking, digital engagement and attendee assistance.

The event identity also needed to remain consistent across The Westin and Emirates Towers despite the different functions and architectural character of each venue.

The Solution

Evolution developed a coordinated scenic package for the conference and gala environments.

Custom stage sets, backdrops and signage were designed and fabricated to create a refined setting for the formal conference programme.

Interactive delegate areas were also developed to add functionality and encourage engagement throughout the event.

Marsh’s Pop-Up Café was created as a dedicated hospitality and networking area incorporating a coffee bar and truck, providing a more informal setting for delegate interaction.

A Cyber Lounge was developed to support digital engagement, while a Mobile App Helpdesk provided a clearly defined location for attendee assistance.

Thematic branding and signage were applied across the wider event environment, helping maintain a consistent visual identity across guest-facing areas.

Evolution also coordinated scenic delivery across both The Westin and Emirates Towers, adapting the individual environments while maintaining continuity between the main conference and gala dinner.

Delivery Highlights

• Scenic production for the 7th Marsh Biennial Conference.

• More than 560 participants.

• Delegates from 50 countries.

• Main conference at The Westin Dubai.

• Gala dinner at Emirates Towers.

• Custom stage sets.

• Bespoke scenic backdrops.

• Event signage.

• Thematic branding.

• Marsh Pop-Up Café.

• Custom coffee bar.

• Café truck feature.

• Cyber Lounge.

• Mobile App Helpdesk.

• Delegate engagement zones.

• Multi-venue scenic coordination.

• Conference and gala environment integration.

• Delivery and installation.

Outcome

The completed Marsh Energy Industry Conference environment supported both formal programme content and a wide range of delegate interactions across two venues.

The custom staging and scenic backdrops created a professional setting for the main conference, while the Pop-Up Café, Cyber Lounge and Mobile App Helpdesk introduced more informal and functional spaces for networking, digital engagement and attendee support.

The project demonstrates Evolution Scenic’s ability to deliver complex multi-venue conference environments where staging, branding, hospitality, delegate services and event continuity all need to work together within one coordinated production.

Project Ecosystem

Evolution Scenic – Scenic production, stage sets, backdrops, signage, thematic branding, Pop-Up Café, Cyber Lounge, Mobile App Helpdesk, multi-venue coordination, delivery and installation.

Technology-focused corporate events require environments that feel contemporary, precise and aligned with the subject matter being presented. For ADNOC’s AI Pledge Event at the ADNOC Energy Center in Abu Dhabi, Evolution Scenic delivered a modern scenic setup combining custom fabrication, integrated branding and functional event infrastructure.

The project included a large branded timber wall, custom stage, side wing décor walls, screen cladding, an MDF and acrylic “Energy AI” logo, branded feature walls and technical hider counters. Sustainability and safety requirements were considered throughout the delivery, with the complete scenic package executed within a tight production programme.

The Challenge

The event required a clean and modern visual environment that could support ADNOC’s AI-focused messaging while maintaining a strong corporate identity.

The scenic package needed to combine branding, staging, screen integration and technical concealment without making the space feel visually cluttered.

The project also had to align with sustainability and safety requirements, meaning material selection and installation planning had to support both the visual brief and the operational standards of the event.

A compressed delivery programme added further pressure, requiring fabrication, finishing, logistics and installation to be coordinated efficiently.

The Solution

Evolution Scenic developed a coordinated scenic package tailored to the visual and functional requirements of the AI Pledge Event.

A large timber wall was fabricated and finished with vinyl branding to create a strong branded backdrop within the venue.

A custom stage was constructed with carpet finishes, supported by side wing décor walls that extended the visual treatment across the main event area.

Forex cladding was also produced around screen elements, allowing digital content to be integrated into the scenic environment while maintaining a consistent branded finish.

A custom “Energy AI” logo was fabricated using MDF and acrylic, creating a more dimensional branding feature within the event space.

Additional branding walls were produced to reinforce the event identity across key guest-facing areas.

Technical hider counters were also designed and fabricated to conceal equipment while maintaining a clean and professional appearance.

Environmentally responsible materials were incorporated where required to align the project with ADNOC’s sustainability objectives.

Delivery Highlights

• Scenic production for the ADNOC AI Pledge Event.

• Event held at the ADNOC Energy Center.

• Large custom timber wall.

• Vinyl branding across scenic surfaces.

• Bespoke event stage.

• Carpet stage finish.

• Side wing décor walls.

• Forex screen cladding.

• Custom MDF and acrylic “Energy AI” logo.

• Branded feature walls.

• Technical hider counters.

• Integrated equipment concealment.

• Sustainability-led material considerations.

• Safety-compliant scenic delivery.

• Fast-track fabrication and installation.

• Complex logistics coordination.

Outcome

The completed event environment provided a clean and contemporary setting for ADNOC’s AI Pledge Event, combining strong branding with practical staging and technical integration.

The custom walls, stage, screen cladding and dimensional “Energy AI” logo created a consistent visual identity, while the technical hider counters helped keep equipment integrated discreetly within the wider design.

The project demonstrates Evolution Scenic’s ability to deliver technology-focused corporate environments where branding, scenic fabrication, sustainability, technical concealment and compressed delivery schedules need to be resolved together.

Project Ecosystem

Evolution Scenic – Scenic fabrication, branded timber walls, custom stage, side wing décor walls, screen cladding, MDF and acrylic branding, technical hider counters, sustainability-led material integration, delivery and installation.

Investment forums require event environments that can support keynote content, private business discussions and media activity while maintaining a cohesive and professional visual identity. For Investopia 2024 in Abu Dhabi, Evolution Scenic delivered a coordinated scenic production package for the event at The St. Regis on Saadiyat Island.

The scope included custom stages, dedicated B2B meeting spaces and media studios, creating a multi-functional environment designed to support investment dialogue, networking and content production throughout the forum.

The Challenge

Investopia 2024 required several distinct event functions to operate within one coordinated venue environment.

Presentation spaces needed to support the main programme, while dedicated B2B areas were required for more focused meetings and investment discussions. Media studios also needed to provide professional environments for interviews and event-related content.

The challenge was to ensure these different spaces remained visually connected while each fulfilled its own operational purpose.

The Solution

Evolution Scenic delivered a series of custom scenic environments tailored to the requirements of Investopia 2024.

Custom stages were created to support the event programme and provide strong focal points for presentations and discussions.

Dedicated B2B meeting spaces were developed to facilitate one-to-one conversations and business engagement, giving participants more structured environments for networking and investment dialogue.

Media studios were also incorporated into the event setup, providing purpose-built spaces for interviews, recorded content and wider communications activity.

By coordinating the staging, meeting environments and media spaces as one scenic package, Evolution Scenic helped transform the venue into a functional hub for business discussion and investment engagement.

Delivery Highlights

• Scenic production for Investopia 2024.

• Event delivered in Abu Dhabi.

• Venue at The St. Regis, Saadiyat Island.

• Custom event stages.

• B2B meeting spaces.

• Dedicated business discussion environments.

• Media studios.

• Interview and content-production areas.

• Multi-zone scenic delivery.

• Integrated event environments for investment dialogue.

• Delivery and installation.

Outcome

The completed Investopia 2024 environment provided dedicated spaces for presentations, private meetings and media activity within one coordinated event setting.

Custom stages supported the main programme, while the B2B environments created practical spaces for direct business discussions. Purpose-built media studios added another operational layer, supporting interviews and event communications.

The project demonstrates Evolution Scenic’s ability to deliver business forum environments where staging, networking infrastructure and media spaces need to operate together as part of a coherent event experience.

Project Ecosystem

Evolution Scenic – Scenic production, custom stages, B2B meeting environments, media studios, delivery and installation.

High-level international conferences require environments that support diplomacy, discussion, media activity and hospitality while maintaining a strong sense of place. For the Pre-COP28 Conference at Emirates Palace in Abu Dhabi on 30–31 October 2023, Evolution delivered a turnkey event solution for a preparatory meeting ahead of COP28 under the UNFCCC framework.

Working within a 14-day delivery programme, Evolution developed the overall style and ambiance of the event and coordinated the delivery of scenic environments, breakout spaces, cultural programming, VIP hospitality and press-conference infrastructure. The result was a cohesive event setting that balanced operational precision with cultural references to the UAE.

The Challenge

The Pre-COP28 Conference required a polished and highly coordinated environment suitable for government officials, experts and senior stakeholders participating in international climate discussions.

The programme included formal conference activity, breakout meetings, an opening ceremony, media requirements and VIP hospitality, meaning several event functions needed to operate seamlessly within one overall environment.

The 14-day production window added significant pressure. Concept development, scenic design, custom fabrication, furniture, AV infrastructure, cultural content and hospitality elements all needed to be resolved and delivered within a compressed schedule.

The event also required cultural authenticity, with the overall experience needing to reflect the UAE through design, performance and guest-facing details without distracting from the formal nature of the conference.

The Solution

Evolution conceptualised the overall style and ambiance of the Pre-COP28 Conference, developing a visual and experiential direction that connected the different event areas.

Custom-built tents and furniture were designed and produced for breakout meeting rooms, creating dedicated spaces for smaller discussions while maintaining consistency with the wider event environment.

For the opening ceremony, Evolution delivered turnkey production incorporating cultural elements and performances by local artists, creating a strong opening moment aligned with the significance of the event.

VIP welcome baskets were also produced using locally sourced products, adding a hospitality layer that reflected the UAE’s heritage and local identity.

A dedicated press-conference room was supported by a comprehensive AV system designed to facilitate presentations, media communication and formal announcements.

The reception environment was curated to create a welcoming arrival experience and reinforce the cultural tone of the wider event.

By coordinating these elements as part of one turnkey delivery, Evolution maintained continuity between scenic design, operations, cultural programming, media requirements and hospitality.

Delivery Highlights

• Turnkey production for the Pre-COP28 Conference.

• Event held at Emirates Palace, Abu Dhabi.

• Event dates: 30–31 October 2023.

• 14-day delivery programme.

• Overall event style and ambiance development.

• Custom-built breakout tents.

• Bespoke breakout furniture.

• Turnkey opening ceremony production.

• Cultural programme integration.

• Performances by local artists.

• VIP welcome baskets.

• Locally sourced hospitality products.

• Press-conference AV system.

• Media and presentation infrastructure.

• Curated reception environment.

• Multi-zone event coordination.

• Delivery and execution.

Outcome

The completed Pre-COP28 Conference environment supported a high-profile programme of international climate discussions, breakout sessions, media activity and formal hospitality.

The combination of custom breakout spaces, cultural programming, VIP details and media infrastructure created a complete event environment rather than a series of isolated production elements.

The project demonstrates Evolution’s ability to deliver complex high-level conferences under compressed timelines, coordinating concept development, scenic environments, hospitality, cultural content and technical production within one integrated delivery model.

Project Ecosystem

Evolution – Event concept development, turnkey production, scenic design, custom tents, breakout furniture, opening ceremony production, cultural programme integration, VIP hospitality, press-conference AV setup, reception curation, delivery and execution.