Exhibitor lounges need to work as both hospitality spaces and brand environments, giving attendees somewhere comfortable to meet, network and recharge while maintaining a strong connection to the wider event identity. For the Saudi Event Show in Riyadh, Evolution Scenic designed and fabricated the Exhibitors Lounge as a dedicated networking hub for exhibitors and industry professionals.

The space combined a custom coffee bar, standing networking tables, lounge seating, branded feature walls, integrated display screens and a suspended fabric roof installation. Together, these elements created a functional and visually distinctive environment that supported meetings, coffee breaks and informal industry discussions while also reinforcing Evolution’s presence as a leading sponsor.

The Challenge

The lounge needed to accommodate different types of activity within one coherent space.

Exhibitors required areas for informal meetings, networking and short breaks, while the environment also needed to remain visually strong enough to stand out within the wider exhibition.

Because Evolution was also a leading sponsor, the lounge had to communicate brand presence without compromising comfort or functionality. Furniture, signage, screens, hospitality infrastructure and overhead scenic treatment all needed to work together as part of one coordinated environment.

The Solution

Evolution Scenic developed a tailored lounge environment centred around hospitality, networking and visual identity.

A custom coffee bar was fabricated as a focal point for refreshment service and informal interaction. Its layout supported efficient service while also encouraging attendees to gather and engage around the space.

Standing networking tables were produced to create flexible points for short conversations and spontaneous meetings between exhibitors.

Dedicated lounge seating areas introduced a more relaxed option for longer discussions, balancing professional use with comfort.

Branded feature walls were installed throughout the lounge to establish a clean and contemporary visual identity while also supporting visibility and wayfinding within the exhibition environment.

One of the main scenic features was a floating fabric roof installation composed of suspended fabric drops in the exhibition colours. This overhead treatment added depth and movement to the space while helping define the lounge as a distinct environment within the show.

Integrated display screens were positioned around the lounge to present exhibition information and highlight Evolution’s contribution as a sponsor.

Delivery Highlights

• Exhibitors Lounge for the Saudi Event Show.
• Bespoke lounge design and fabrication.
• Custom coffee bar.
• Standing networking tables.
• Tailor-made lounge seating.
• Branded feature walls.
• Contemporary exhibition branding.
• Suspended fabric roof installation.
• Fabric drops in exhibition colours.
• Integrated display screens.
• Sponsor visibility elements.
• Hospitality and networking infrastructure.
• Dedicated meeting and discussion areas.
• Delivery and installation.

Outcome

The completed Saudi Event Show Lounge provided exhibitors with a dedicated environment for networking, meetings and hospitality throughout the event.

The combination of custom furniture, branded scenic elements and the suspended fabric roof created a space that was both practical and visually recognisable. Integrated screens and branded walls reinforced Evolution’s sponsor presence while the coffee bar and lounge areas supported continuous attendee use.

The project demonstrates Evolution Scenic’s ability to create exhibition hospitality environments where furniture, branding, scenic fabrication and visitor functionality need to work together within a compact and highly active space.

Project Ecosystem

Evolution Scenic – Lounge design, scenic fabrication, custom coffee bar, networking tables, lounge seating, branded feature walls, suspended fabric installation, display integration, delivery and installation.

Large investment forums require exhibition environments that give individual organisations a clear identity while connecting every stand, stage and meeting area within one coherent visitor experience.

In 2022, ADNOC hosted the Make it in the Emirates investment forum at the Abu Dhabi Energy Center in collaboration with the Ministry of Industry and Advanced Technology and the Department of Economic Development.

The event welcomed more than 1,000 attendees, including local and international investors and manufacturers. Evolution Scenic designed and delivered more than 24 bespoke exhibition stands, a principal conference stage, panel-discussion areas, signing zones and supporting branded infrastructure.

The Challenge

The forum needed to showcase the UAE’s manufacturing capabilities while providing more than 24 participating brands and industries with distinctive exhibition environments.

Each stand required an individual identity, but the wider exhibition still needed to feel visually connected and straightforward for visitors to navigate.

The venue also had to support keynote speeches, panel discussions, official ceremonies and high-profile agreement signings. These activities required dedicated zones with different scenic and operational requirements.

Large-format graphics, directional signage, display counters, furniture and structural elements all needed to be coordinated across the venue without disrupting the consistency of the event identity.

The Solution

Evolution Scenic designed and fabricated more than 24 bespoke exhibition stands, tailoring the visual treatment of each space to the organisation or industry it represented.

Custom structures, display counters and branded finishes gave exhibitors functional settings in which to present their work and engage with investors, manufacturers and other stakeholders.

A large main stage was fabricated for keynote speeches and official ceremonies. Scenic architecture and applied branding gave the formal programme a clear focal point within the wider forum.

Dedicated areas were also constructed for panel discussions and agreement signings. The signing environment supported the completion of 32 Memoranda of Understanding during the event.

Printed backdrops, large-format graphics, signs and directional wayfinding elements were produced across the venue. These features reinforced the overall event identity and helped guide more than 1,000 attendees between stands and programme areas.

Custom furniture, display counters and supporting structural features were incorporated throughout the exhibition to improve functionality and maintain visual consistency.

Delivery Highlights

• More than 24 bespoke exhibition stands
• Individual stand identities
• Multi-zone exhibition environment
• Main conference stage
• Custom scenic stage elements
• Branded stage finishes
• Keynote and official-ceremony setting
• Panel-discussion zones
• Dedicated agreement-signing areas
• Support for 32 Memoranda of Understanding
• Large-format event branding
• Printed backdrops
• Directional signs and wayfinding
• Custom display counters
• Supporting event furniture
• Structural scenic elements
• Environment for more than 1,000 attendees
• Installation at the Abu Dhabi Energy Center

Outcome

The completed environment gave participating organisations dedicated platforms through which to present the UAE’s manufacturing capabilities to local and international investors.

More than 24 customised stands created a varied exhibition experience, while consistent graphics and wayfinding connected the individual spaces and helped attendees navigate the forum.

The main stage, panel areas and signing zones supported the event’s formal programme, including the signing of 32 Memoranda of Understanding.

Through coordinated stand fabrication, scenic production and spatial planning, Evolution Scenic delivered a functional environment that supported investment discussions, manufacturing showcases and stakeholder collaboration.

Project Ecosystem

Evolution Scenic – Exhibition stand design and fabrication, main stage production, panel and signing zones, scenic structures, branding, printed graphics, signage, wayfinding, custom furniture, display counters, delivery and installation.

Luxury exhibitions demand an exceptional level of precision because architecture, display systems, structure, lighting and scenic finish all contribute to how the collection is experienced. For the Forever Valentino Exhibition at M7 in Doha, Evolution Scenic collaborated with Kennedy London to fabricate and install a complex series of scenic environments celebrating Valentino Garavani’s career and the architectural influence of Rome.

The project combined multi-room exhibition fabrication, large-scale architectural structures, sculptural reproductions, bespoke display systems, illuminated ceiling treatments, custom signage and engineered steelwork. Delivery also required fabrication drawings, structural calculations and the transport of 15 trucks of scenic materials from the UAE to Qatar.

The Challenge

The exhibition required a series of highly detailed spaces capable of presenting Valentino’s collections within an immersive architectural narrative inspired by Rome.

Each room needed to function as part of a continuous visitor journey while also providing a distinct setting for curated pieces. The scenic package ranged from refined display joinery and suspended signage to major architectural features and heavy structural steelwork.

A key technical challenge was the fabrication of a 6-ton Gasometer-inspired steel structure, which required detailed fabrication drawings and structural calculations before manufacture and installation.

The project also involved significant cross-border logistics, with 15 trucks of fabricated scenic materials transported from the UAE to Qatar. This required careful coordination between workshop production, packing, transport and on-site installation.

The Solution

Evolution Scenic delivered a broad fabrication and installation package across the exhibition’s multiple rooms and display environments.

A large Colosseum-inspired structure was fabricated and installed as one of the exhibition’s principal architectural features, providing a dramatic environment for the presentation of Valentino’s collections.

For the Gasometer-inspired installation, Evolution Scenic developed fabrication drawings and structural calculations to support the manufacture of the 6-ton steel structure. The scale and weight of the installation required scenic fabrication to be closely integrated with structural engineering and installation planning.

The exhibition also featured sculptural reproductions of Mitoraj works. These three-dimensional forms were recreated using fibre tissue material and mounted on MDF plinths, providing sculptural focal points within the visitor journey.

Custom wooden display shelves were fabricated with a powder-coated finish to create precise, durable presentation surfaces for curated pieces.

Overhead, a bespoke ceiling installation combined metal framing and polycarbonate sheets with DC 24V multicoloured LED lighting and backlit printed fabric. The resulting treatment created a dramatic sky-like effect and introduced another immersive layer to the exhibition environment.

Multi-coloured acrylic signage and suspended scenic elements were also fabricated, with steel wire ropes used to support selected installations. Across the wider exhibition, numerous bespoke exhibit and display spaces were constructed to meet the detailed requirements of the overall design.

Delivery Highlights

• Scenic fabrication and installation for Forever Valentino at M7, Doha.
• Collaboration with Kennedy London.
• Multi-room exhibition build.
• Large-scale Colosseum-inspired scenic structure.
• 6-ton Gasometer-inspired steel structure.
• Fabrication drawings.
• Structural calculations.
• Engineered steel fabrication.
• 3D Mitoraj statue reproductions.
• Fibre tissue sculptural fabrication.
• MDF display plinths.
• Custom wooden display shelving.
• Powder-coated display finishes.
• Metal and polycarbonate ceiling installation.
• DC 24V multicoloured LED lighting.
• Backlit printed fabric ceiling features.
• Multi-coloured acrylic signage.
• Suspended scenic elements using steel wire ropes.
• Multiple bespoke exhibit and display areas.
• 15 trucks of scenic materials transported from the UAE to Qatar.
• Cross-border delivery and installation.

Outcome

The completed Forever Valentino Exhibition brought together architecture, sculpture, display fabrication, structural engineering and lighting within a highly controlled series of exhibition environments.

Large-scale features such as the Colosseum-inspired installation and 6-ton Gasometer structure established the architectural character of the exhibition, while sculptural reproductions, bespoke shelving, signage and illuminated ceiling treatments provided the detailed layers required for a luxury fashion presentation.

The project demonstrates Evolution Scenic’s ability to deliver complex international exhibition builds where detailed scenic craftsmanship must operate alongside structural engineering, precision display fabrication and major logistics. The movement of 15 trucks of fabricated materials from the UAE to Qatar also illustrates the scale of coordination required to translate a detailed exhibition design into a completed visitor environment across borders.

Project Ecosystem

Evolution Scenic – Scenic fabrication, fabrication drawings, structural calculations, engineered steel structures, architectural scenic elements, sculptural reproductions, bespoke display systems, illuminated ceiling fabrication, signage, logistics, delivery and installation.

Kennedy London – Project collaborator for the Forever Valentino Exhibition.

Large climate and technology events require environments that can support high-level conference content, major exhibition programmes and efficient visitor movement within one coordinated setting. For UAE Climate Tech 2023 at the Abu Dhabi Energy Centre, Evolution Scenic delivered scenic production across both the conference and exhibition areas for an event bringing together global leaders, innovators and industry experts.

The event featured more than 80 international and local exhibitors, with Evolution Scenic responsible for the main conference stage, scenic backdrops, sponsor booths, exhibitor stands, custom furniture and display units. The wider layout was developed to support visitor flow and exhibitor visibility while maintaining a consistent visual standard across the venue.

The Challenge

UAE Climate Tech needed to function simultaneously as a high-profile conference and a large-scale technology exhibition.

The main stage had to support the opening ceremony, fireside chats and panel discussions, while the exhibition area needed to accommodate more than 80 exhibitors and multiple sponsor stands.

With a large number of individual spaces operating within one venue, the environment required careful coordination to ensure that visitor circulation remained efficient and that exhibitors maintained strong visibility.

The programme also demanded close collaboration and fast execution, with scenic fabrication, furniture, display elements and installation all needing to align with the event schedule.

The Solution

Evolution Scenic delivered a coordinated scenic package across the conference and exhibition areas.

A custom main stage was designed and constructed for the opening ceremony, fireside chats and panel discussions, supported by scenic backdrops aligned with the wider visual identity of the event.

Sponsor booths and more than 80 exhibitor stands were fabricated and installed across the exhibition floor, creating a structured and consistent environment for international and local participants.

The exhibition layout was developed to support clear guest movement while giving individual exhibitors strong visibility within the overall space.

Custom furniture and display units were also produced to support presentation, hospitality and exhibition functions throughout the venue.

Evolution Scenic worked closely with the client and event partners to coordinate the different scenic workstreams and complete the installation within the required programme.

Delivery Highlights

• Scenic production for UAE Climate Tech 2023.

• Event held at Abu Dhabi Energy Centre.

• Main conference stage.

• Scenic backdrops for opening ceremony and discussions.

• Support for fireside chats and panel sessions.

• Sponsor booth fabrication.

• More than 80 exhibitor stands.

• International and local exhibitor environments.

• Exhibition layout development.

• Visitor-flow planning.

• Exhibitor visibility considerations.

• Bespoke event furniture.

• Custom display units.

• Multi-zone scenic coordination.

• Collaboration with client and event partners.

• Delivery and installation.

Outcome

The completed UAE Climate Tech environment supported both the conference programme and a substantial international exhibition within one coordinated venue.

The main stage provided a strong focal point for formal content, while the exhibition areas created a structured platform for more than 80 exhibitors to present technologies and climate-focused solutions.

The combination of scenic fabrication, layout planning, custom furniture and coordinated installation helped create an environment that was both visually consistent and operationally effective.

The project demonstrates Evolution Scenic’s ability to deliver large-scale conference and exhibition environments where staging, sponsor visibility, exhibitor infrastructure, visitor circulation and fast-track installation all need to work together.

Project Ecosystem

Evolution Scenic – Conference stage fabrication, scenic backdrops, sponsor booths, exhibitor stands, exhibition layout, custom furniture, display units, delivery and installation.

Technology-focused events require environments that communicate innovation while supporting presentations, meetings, hospitality and formal recognition.

On 4 November 2024, the ADNOC ENACT Majlis took place at the ADNOC Business Center in Abu Dhabi. Focused on artificial intelligence and incorporating an awards ceremony, the event required a contemporary environment delivered within a highly compressed programme.

Evolution Scenic created and coordinated curved scenic walls, illuminated features, screen cladding, branded meeting-room backdrops, photography settings and hospitality structures. The complete installation was delivered within two days.

The Challenge

The existing venue needed to be transformed using decorated walls, wide curved screens, entrance features and branded environments without permanent changes to the space.

Only two days were available to complete the build. Scenic fabrication, screen installation, graphics, furniture and first-floor deliveries all needed to be carefully sequenced, leaving little tolerance for delay or rework.

The curved LED screens required custom scenic cladding that followed their form while preserving access and maintaining a refined finish. The different wall features also needed to stand independently and integrate wallpaper, branding and illuminated details.

All construction activity had to comply with the health and safety standards established by the venue and remain within the approved budget.

The Solution

Evolution Scenic developed freestanding curved walls finished with custom wallpaper and integrated LED strips. The illuminated edges emphasised the geometry of the structures and supported the event’s technology-led visual identity.

Custom cladding was produced around the wide curved LED screens, integrating the technical displays into the wider scenic treatment. The screens were supplied by CITI Company, with Evolution Scenic coordinating their incorporation into the environment.

A dedicated photography stage and branded back wall created a clear setting for guest and event imagery. Additional freestanding wall features were fabricated for branding and decorative use throughout the venue.

Meeting rooms were fitted with customised backdrops aligned with the event theme. Furniture was incorporated to create a more refined and functional setting for discussions and guest interaction.

Hospitality areas were defined using additional freestanding walls, creating professional and welcoming spaces without requiring permanent venue construction.

Graphics produced by Zenith Printing were coordinated with the scenic structures, while Maestra supported scenic deliveries to the venue’s first floor. Detailed sequencing enabled the combined teams to complete the installation within the two-day programme.

Delivery Highlights

• Two-day venue build
• Installation at the ADNOC Business Center
• Custom curved scenic walls
• Wallpaper wall finishes
• Integrated LED-strip effects
• Cladding for wide curved LED screens
• Screen integration coordinated with CITI Company
• Branded photography stage
• Custom photography back wall
• Freestanding decorative features
• Branded wall installations
• Custom meeting-room backdrops
• Furniture integration
• Freestanding hospitality walls
• Graphics coordination with Zenith Printing
• First-floor delivery coordination with Maestra
• Delivery within the approved budget
• Compliance with venue health and safety requirements

Outcome

The completed environment transformed the existing business-centre spaces into a coordinated setting for the ADNOC ENACT Majlis and its artificial-intelligence awards programme.

Curved walls, illuminated edges and integrated screens established a contemporary visual identity, while meeting-room backdrops and hospitality structures supported the event’s practical requirements.

The photography stage and branded wall features extended the identity across guest-facing areas. Through close coordination between the scenic, screen, graphics and delivery teams, the full installation was completed within the two-day timeframe.

Project Ecosystem

Evolution Scenic – Scenic development, curved wall fabrication, LED integration, screen cladding, photography environment, meeting-room backdrops, hospitality structures, supplier coordination and on-site installation.

Why Some Of The Best Scenic Solutions Come From The Crew

Technical drawings establish how a scenic structure should be manufactured, but the people building, finishing and installing it often identify practical improvements that cannot be seen on screen. Their experience helps turn an approved design into something that can be produced, transported and installed successfully.

Not every strong scenic solution begins in a meeting room. Some are identified when a carpenter starts assembling a structure and notices that a fixing will become inaccessible later.

Others come from a metalworker who recognises that a connection could be simplified, a scenic painter who spots that a joint will remain visible beneath the finish, or an installer who recommends dividing a structure differently so it can pass through the venue. These observations do not replace technical design, engineering or project control. They strengthen them.

Scenic fabrication turns drawings, models and specifications into physical structures. During that process, materials behave differently, tolerances accumulate and practical constraints become clearer.

The people closest to the work often identify these issues first.

They also frequently identify the most effective solution.

The Workshop Sees What The Drawing Cannot

Technical drawings establish dimensions, materials, geometry and construction requirements. However, they cannot always show how easily a component can be handled, whether a fixing will remain accessible or how a material will respond once it has been cut, formed and finished. The workshop sees the structure at full scale.

A connection that appears straightforward on a drawing may become difficult to reach after surrounding panels are fitted. A curved form may need temporary bracing during assembly. A transport joint may need to move so it does not pass through a prominent finished surface. The crew also understands the order in which the work must happen.

They know which components need to be fitted first, where access must remain open and when a finish or technical element will restrict later work.

This practical perspective helps identify problems before they become embedded within the build.

Fabrication Feedback Should Start Early

Workshop feedback is most valuable during technical development and early production. Once materials have been ordered, CNC files prepared and major components manufactured, even a sensible improvement can create rework or delay.

An early fabrication review may identify:

• Inaccessible connections
• Sections that are too large or heavy
• Joints positioned within visible surfaces
• Materials requiring additional support
• Complicated assembly sequences
• Insufficient space for technical equipment
• Difficult lifting or transport requirements
• Finishes requiring more preparation than expected

The purpose is not to redesign the project informally. It is to ensure the approved design and proposed fabrication method work together.

A structure may be visually correct and technically detailed but still be difficult to manufacture or install. Early workshop input exposes that risk while there is still time to resolve it properly.

Small Changes Can Make A Significant Difference

Many crew-led improvements appear minor. A carpenter may move a connection so it remains accessible after cladding is installed. A metalworker may revise a bracket so it can be secured from a safer position.

A CNC operator may adjust the component layout to improve material use. A scenic painter may request that a joint is moved away from a smooth finished surface. An installer may recommend numbering sections according to the installation sequence rather than the workshop production order.

These changes may not alter the appearance, but they can reduce fabrication time, simplify installation and prevent damage. A fixing detail repeated across fifty components can either save time or create the same problem fifty times.

The value of the idea is not always reflected by its size.

Installation Experience Improves Fabrication

Installation teams understand what happens after scenery leaves the workshop. They work within loading schedules, restricted access routes, shared work areas and fixed handover times. A connection that is easy to complete at floor level may be far more difficult several metres above a stage.

A large section that moves easily around the workshop may not fit through a venue corridor or goods lift. A delicate finish may need additional protection if it will be handled repeatedly during unloading and installation. These lessons should return to the technical and workshop teams.

The strongest process creates a clear feedback loop:

• The technical team develops controlled production information.
• The workshop manufactures and tests the solution.
• The installation team experiences how it performs on site.
• Relevant lessons are applied to future projects.

Installation experience should not only solve problems on site. It should improve how the next structure is designed and built.

The Crew Understands How Materials Behave

Specifications explain how a material is expected to perform. Workshop experience reveals how it behaves during production. Timber can move, bow or twist. Sheet materials may vary slightly in thickness. Foam can be damaged during handling.

Metal components may distort if heat and fabrication sequence are not controlled. Paint systems can reveal imperfections that were difficult to see before finishing. Experienced crew members recognise these behaviours.

A carpenter may know that a tight curve should be formed in layers. A metalworker may identify where temporary bracing is required. A scenic painter may recognise that a metallic finish needs additional preparation because it will expose every surface defect. 

Scenic structures frequently combine timber, metal, CNC-cut panels, carved foam, textiles, graphics, lighting components and paint systems. Each department’s work affects the next. The supporting structure affects the cladding. The cladding affects the finish. The finish affects handling and repair. The installation method affects how everything must be divided and connected.

Crew experience helps manage these relationships in practice.

Practical Suggestions Still Need Technical Control

Encouraging feedback does not mean allowing uncontrolled changes. A modification can affect dimensions, structural performance, fire requirements, cost, programme or installation. Every suggestion must be reviewed by the appropriate responsible person.

A controlled process should establish:

• What problem has been identified
• Why the current detail may cause difficulty
• What improvement is proposed
• Whether engineering or compliance is affected
• Whether cost or programme changes
• Who must approve the revision
• Whether drawings or CNC files need updating

This protects the project while allowing workshop knowledge to improve the outcome. The objective is structured collaboration, not redesign by conversation on the workshop floor.

Every Project Should Improve The Next One

A project should still provide useful information after installation is complete.

The team can review:

• Details that slowed assembly
• Components that were difficult to transport
• Fixings that were hard to access
• Materials that did not perform as expected
• Areas damaged during handling
• Finishes that were difficult to repair
• Drawings that required clarification
• Solutions that should become standard practice

These lessons can improve workshop details, technical information, packing methods and installation sequences.

Continuous improvement becomes meaningful when the next project is better because of what the team learned from the previous one.

The Best Solution Is The One That Can Be Delivered

Scenic fabrication needs creative ambition, technical development and engineering control.

It also needs structures that can be manufactured, finished, transported and installed within the programme.

The strongest solution is not automatically the most complicated.

It is the one that protects the approved appearance while making the structure practical, reliable and safe to deliver.

Sometimes that solution begins during technical design. Sometimes it is resolved through engineering. And sometimes it comes from a carpenter, metalworker, painter, CNC operator or installer who recognises a problem because they have experienced something similar before.

Their input does not weaken the design process. It completes it. The technical information establishes what needs to be built. The crew helps ensure it works when it leaves the drawing and enters the real world.